Executive Assistant (Independent Contractor, Remote) I
About the Role
Are you a systems thinker who thrives on making order out of chaos? We’re seeking a remote Executive Assistant (Independent Contractor) to support Mel Dorman — a real estate investor, author, and founder of the Seller Financing Academy. This is a flexible, part-time contractor role (~30 hours/week) for a proactive operator who loves creating structure, automations, and communication systems that free up leadership time. About Mel Mel Dorman is a Portland-based entrepreneur and financial activist who helps people build community-centered wealth through creative real estate strategies. She leads a multimillion-dollar portfolio, a national coaching academy, and frequent speaking events — all of which need behind-the-scenes coordination and systems support.
Responsibilities
You’ll manage Mel’s operational world — inbox, calendar, student communications, and automation systems — with ownership and precision. Executive Support
- Manage inbox and calendar: triage, prioritize, draft replies
- Coordinate meetings, speaking engagements, and podcast appearances
- Book travel and prepare itineraries
- Respond to media and partnership requests (bios, photos, etc.)
Systems & Operations
- Build and maintain SOPs that improve efficiency
- Set up automations in HubSpot, Zapier, and OnceHub
- Draft and schedule newsletters, reminders, and student announcements
- Track testimonials, affiliate payouts, and digital assets
Seller Financing Academy Support
- Onboard new students and manage follow-ups
- Monitor inbox and student questions, escalate as needed
- Manage student access, payment plans, and class announcements
Property Management Coordination
- Prepare leases and renewals from approved templates
- Track rent increases and renewal timelines
- Organize monthly financial documents for bookkeepers
You’re a Great Fit If You ✅ Love creating systems that help visionaries thrive ✅ Are confident writing and communicating in someone else’s voice ✅ Are proactive — you see what needs to be done before being told ✅ Can juggle multiple projects without dropping the details ✅ Care about values-driven business and community impact
Required Qualifications
- 3+ years of experience as an Executive or Administrative Assistant
- Proficiency with Google Workspace, HubSpot (or similar CRM), Zapier/Make, ChatGPT, and QuickBooks Online
- Excellent written communication and attention to detail
- Comfortable working autonomously and managing confidentiality
- Located in a time zone that overlaps 9 am–1 pm Pacific
Bonus Points
- Background in real estate, coaching, AI automation, or online education
- Experience supporting thought leaders or course creators
- Light design or copywriting skills (newsletters, templates)
- Familiarity with seller financing or community-based entrepreneurship
Contract Details
- Independent Contractor (1099)
- Approx. 30 hrs/week @ $35/hr
- Flexible schedule within business hours
- Monthly invoicing; renewable quarterly
- Long-term partnership potential for the right fit
How to Apply
Please complete this short application form: Link Here You’ll be asked to:
- Share a 2-minute Loom video introducing yourself and a system you’ve built.
- Describe your email triage process to keep an exec’s inbox under control.
- Write a 3-sentence reply to a podcast booking request.
- Share your time zone and preferred working hours.
We’ll reach out to qualified applicants for to arrange interviews.