Executive Assistant

Key Responsibilities

Manage calendars, scheduling, and meeting coordination Assist with email management and communication follow-up Help build and organize client proposals using Qwilr Learn and help maintain workflows, documentation, and systems inside Notion Assist in creating and organizing marketing collateral and branded materials Help manage and schedule social media content across platforms Track projects, tasks, and action items to ensure follow-through Organize digital files and operational processes Assist with onboarding documents, SOPs, and internal systems Support leadership with general administrative and operational tasks Take meeting notes and assist with implementation of next steps

Qualifications

Strong organizational and communication skills High attention to detail and follow-through Ability to work independently and manage priorities remotely Comfortable learning new software and systems quickly Positive attitude with a willingness to adapt and grow Experience with Google Workspace, Microsoft Office, Slack, Canva, or project management tools preferred Familiarity with social media platforms and content scheduling is a plus Previous administrative experience is helpful but not required Preferred Traits Self-starter who takes initiative Problem solver with strong common sense Dependable and consistent Comfortable in a fast-moving environment Strong written communication skills Interested in growing professionally over time Position Details Remote position Part-time hours with flexible scheduling Hourly compensation based on experience Opportunity for expanded responsibilities and long-term growth Growth Opportunities This role has the potential to expand into additional responsibilities based on skillset and interest, including: Office administration and operational coordination Client communication support Basic bookkeeping and accounting assistance Invoice tracking and expense organization Process management and internal reporting Expanded marketing coordination and content management