Emergency Preparedness Finance Coordinator, Bureau of Grants Management and Administration

Emergency Preparedness Finance Coordinator, Bureau of Grants Management and Administration

• DEPT OF HEALTH/MENTAL HYGIENE

Posted On: 04/15/2026

• Full-Time

Location QUEENS

• No Exam Required

Department Grants Management & Admin Salary Range $74,318.00 – $77,622.00 Save

Job Description

NYC Department of Health and Mental Hygiene (NYCDOHMH)'s Office of Emergency Preparedness and Response (OEPR) was created to promote DOHMH's and NYC's ability to prevent, prepare for, respond to, and recover from health emergencies. OEPR coordinates agency-wide emergency preparedness planning, exercises and training, evaluation of incident response, exercise performance and coordinating with community stakeholders, city, state & federal partners on public health emergency planning and response. JOB DESCRIPTION This position will have the following primary duties related to emergency preparedness, but are not limited to: Emergency Response

• Functions as Resource Officer for the Citywide Health Emergency Field Operations (CHEFO), Emergency Response Group (ERG) as well as assist in the FIFA World Cup activation for the agency.
• Attend all meetings of the CHEFO support Branch.
• Records and maintains all requests for resources and procurements.
• Serve as a point of contact for divisions during activation
• Maintain database of procurements requested and procurements completed.
• Initiate procurements, track and troubleshoot submitted actions to completion.
• Provide assistance with the tracking of expenditures during activation, so that the agency will know how much money was used for purchases during World Cup.

Procurement

• Initiate micropurchases and small purchases in City/agency contracting and invoicing systems.
• Conduct requests for quotes (RFQs) and communicate with potential vendors. Compile quotes/proposals and make awarding bidder determinations.
• Initiate technology purchase requests in agency internal systems. Follow up request to completion.
• Notify programs within 24hrs of the item’s receipt. Perform the delivery of items when possible.
• Responsible for the receipt of items, maintaining and tracking OEPR’s division supply inventory, reconciling the supply records, ordering and ensuring sustained inventory levels of various supplies for OEPR’s operations.

Fiscal Management

• Assists in collecting and compiling documentation necessary for submission of PHEP/HPP check to DOHMH Finance. Transfer check to DOH Finance with record of receipt.
• Assist in the processing of invoices for payment in the City/agency systems. Providing updates on payment status. Escalate issues appropriately and assist in troubleshooting.
• Assist in following up on invoices processed for payment by DOHMH’s fiscal agent. Follow-up appropriately with grant funded programs to facilitate invoice.
• Communicate with vendors and internal stakeholders to facilitate the prompt submission of invoices or for payment.
• Compile information for vendor reconciliations and account reviews.
• Assist Finance Director in utilizing and reconciling p-card purchases under $5K.

Grant Certifications

• Assists in requesting, collecting, reviewing, following up on correlations, and storing monthly federal time and effort certifications for agency-wide staff on an as needed basis.

PREFERRED SKILLS:

• Excellent organizational skills.
• Strong math skills.
• Working knowledge of spreadsheets.
• Ability to balance financial records.
• Able to take direction, receive feedback, and work within a fast paced, team-oriented environment.
• Strong communication skills and ability to work with various levels of staff.
• Able to work independently and exercise sound judgement.

Why you should work for us:

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:

o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program a