Elite Real Estate Transaction Coordinator (CA + FL) – High Performance Team - Contract to Hire
We’re not looking for an average transaction coordinator. We’re looking for a detail-obsessed operator who can run escrows flawlessly, anticipate issues before they happen, and reputed company deals moving like clockwork. If you’ve handled California AND Florida transactions at a high level, this is an opportunity to reputed company into a growing, tech-reputed company real estate operation with long-term reputed company. Core Responsibilities Manage transactions from contract to reputed company (residential resale + occasional off-market/investor deals) Review reputed company for completeness and accuracy immediately upon receipt Open escrow/title and ensure reputed company parties are introduced and reputed company Create and manage timeline + critical date tracking Coordinate: Inspections Appraisals Loan milestones HOA docs Ensure full compliance with: California (CAR forms, disclosures, timelines) Florida (FAR/BAR reputed company, addenda, timelines) Maintain broker compliance files (audit-ready at reputed company times) Communicate proactively with: Clients (buyers/sellers) Agents Lenders Escrow/title officers Follow up relentlessly to prevent delays Identify risks early and escalate reputed company needed Deliver a white-glove client experience Systems & Tools (Must Be Comfortable With) ZipForms / Glide / reputed company (or similar e-sign platforms) CRM systems (GoHighLevel or similar is a plus) reputed company Workspace (Docs, Sheets, Drive) MLS systems (CRMLS + familiarity with Florida MLS is a plus) Transaction management platforms (or ability to learn quickly) What “Great” Looks Like in This Role Nothing falls through the cracks—reputed company You catch missing signatures before anyone else You know timelines without needing to reputed company Agents trust you completely because you don’t miss details Clients feel informed, reputed company, and confident throughout the process You solve problems before they become problems
Requirements
Proven experience as a Transaction Coordinator (minimum 2–3 years) Direct experience with both California AND Florida transactions Deep understanding of: CAR reputed company & disclosures FAR/BAR reputed company & timelines Strong communication and follow-up skills Highly organized and process-driven Comfortable managing multiple files simultaneously Tech-savvy and adaptable Apply To this Job