Elite Real Estate Transaction Coordinator (CA + FL) – High Performance Team - Contract to Hire
We’re not looking for an average transaction coordinator. We’re looking for a detail-obsessed operator who can run escrows flawlessly, anticipate issues before they happen, and keep deals moving like clockwork. If you’ve handled California AND Florida transactions at a high level, this is an opportunity to step into a growing, tech-forward real estate operation with long-term upside. Core Responsibilities Manage transactions from contract to close (residential resale + occasional off-market/investor deals) Review contracts for completeness and accuracy immediately upon receipt Open escrow/title and ensure all parties are introduced and aligned Create and manage timeline + critical date tracking Coordinate: Inspections Appraisals Loan milestones HOA docs Ensure full compliance with: California (CAR forms, disclosures, timelines) Florida (FAR/BAR contracts, addenda, timelines) Maintain broker compliance files (audit-ready at all times) Communicate proactively with: Clients (buyers/sellers) Agents Lenders Escrow/title officers Follow up relentlessly to prevent delays Identify risks early and escalate when needed Deliver a white-glove client experience Systems & Tools (Must Be Comfortable With) ZipForms / Glide / DocuSign (or similar e-sign platforms) CRM systems (GoHighLevel or similar is a plus) Google Workspace (Docs, Sheets, Drive) MLS systems (CRMLS + familiarity with Florida MLS is a plus) Transaction management platforms (or ability to learn quickly) What “Great” Looks Like in This Role Nothing falls through the cracks—ever You catch missing signatures before anyone else You know timelines without needing to check Agents trust you completely because you don’t miss details Clients feel informed, calm, and confident throughout the process You solve problems before they become problems
Requirements
Proven experience as a Transaction Coordinator (minimum 2–3 years) Direct experience with both California AND Florida transactions Deep understanding of: CAR contracts & disclosures FAR/BAR contracts & timelines Strong communication and follow-up skills Highly organized and process-driven Comfortable managing multiple files simultaneously Tech-savvy and adaptable