Document Control Coordinator

Applied High Voltage (AHV) provides comprehensive power solutions through experienced, hands-on professionals who make it our business to understand your objectives. Without the overhead and reporting structure of larger, less specialized firms, we are flexible and ideally suited to meet each client’s custom needs. AHV delivers top-notch talent, personalized service and quality Electrical Engineering and EPC projects. Location: Albany, NY or remote Reports to: Director of Procurement Works closely with: Procurement Position Summary: Administers and maintains company documents to facilitate effective engineering & substation construction efforts Responsibilities/ Duties: Requesting and receiving vendor drawings for all Projects Filing, Stamping, and sending Vendor drawings to AHV Engineering for review Returning all reviewed vendor drawings back to the respected vendor Filing all documents from vendors to their respected locations. Updating Procurement Strategy Tracker with vendor drawing and closeout information for all projects. Sending Vendors out (AHV) 60 ,90 and IFC drawings for certain equipment as required VIA ShareFile and email. Moving AHV Engineering 60,90, and IFC drawings to the Document control Transmittal and Issued folders in SharePoint. Being a go between AHV engineering and vendors Requesting specific files from vendors as engineering requests them. Requesting FID numbers for the SCADA/ Study Engineering team Setting up meetings with Vendors and engineering as needed Currently leading 2 meetings with Control Enclosure vendors to keep the job moving. Updating meeting tracker and emailing the updated tracker out to the Vendor and AHV Team. Creating section 5 (Equipment Manuals & Energization Procedure) of the job Closeout book for all Projects. Requesting Closeout documents from vendor (warranty, certified drawings, Owner’s manuals, test reports, etc.) Updating the job book tracker for each project as the files are received. Working with Site team to collect Material Receiving checklist and Equipment Installation Checklists. Knowledge/ Skills/ Abilities: Strong coordination, time management, active listening, verbal and written communication skills, critical thinking and reasoning skills. Self-motivated, able to learn quickly and independently. Document Control Coordinator Physical demands: all actions required to successfully perform the essential functions of the job, including mobility and occasionally lifting or moving up to 25 pounds. Computer literacy and proficiency using Excel and MS Office Applied High Voltage is an Equal Opportunity Employer and uses E-Verify. We are not accepting resumes from Third Party Recruiting Firms for positions posted on our careers page. If you are an Agency or Search firm representative, contact the Signal Energy Constructors Talent Acquisition Manager directly at [email protected] for consideration. Signal Energy Constructors or its affiliates will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Signal Energy Constructors or its affiliates will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Signal Energy Constructors has established an approved vendor program for this service, and will only consider accepting submissions from those approved firms.