Bookkeeper/Office Administrator

About the position Epic Distribution is seeking a dependable and detail-oriented Bookkeeper / Office Administrator to support daily accounting functions and office operations. This role integrates financial management and administrative coordination to ensure accuracy in accounting processes, efficiency in day-to-day operations, and alignment across business systems. The ideal candidate is organized, proactive, professional, and capable of managing multiple responsibilities in a fast-paced environment.

Responsibilities

• Prepare and issue customer invoices.
• Manage customer collection cycles and follow up on past due accounts.
• Process and record customer payments and credit card payments in QuickBooks.
• Manage customer payment terms, credit memos, and credit references.
• Process vendor invoices and maintain vendor payment terms.
• Handle collections and manage customer credit holds.
• Perform expense posting and sales tax reporting.
• Complete monthly reporting and account reconciliations.
• Ensure timely payment of company bills and maintain accurate financial records.
• Pay designated vendors on a weekly basis.
• Process monthly bill payments.
• Prepare bi-weekly payroll reports and payroll journal entries.
• Assist with audits and reporting requirements.
• Update and maintain company forms, including Terms & Conditions and Credit Applications.
• Maintain company calendars, including paid holidays and employee birthdays.
• Coordinate project-based administrative tasks and communicate with external vendors and service providers.
• Oversee deadline compliance duties and administrative follow-through.
• Answer phones and direct calls/messages appropriately.
• Order and manage office and supply inventory.
• Assist with employee onboarding, medical insurance, and 401(k) administration.
• Attend scheduled meetings and ensure follow-up items are documented and completed.

Requirements

• Previous bookkeeping and office administration experience preferred.
• Proficiency in QuickBooks OnLine and Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and meet deadlines.
• Professional communication and customer service skills.
• Ability to work independently and maintain confidentiality.

Benefits

• 401(k) matching
• Competitive salary
• Health insurance
• Paid time off