Bookkeeper/Accounts Receivable/Administrative Assistant

Job Summary We are looking for a sharp, quick-thinking individual to join our team as an Accounting & Administrative Assistant. Because we are in a rapid growth phase and building our own custom software, the landscape of this role will shift and evolve. This is not a static 9-to-5 desk job, We are offering a remote role. You will be managing our bookkeeping, assisting day-to-day administration, and tackling a wide variety of tasks to support our technical operations. If you are a problem-solver who enjoys high-paced environments and wearing many hats, this is the right fit. This role starts as part-time with a flexible schedule and offers a clear opportunity to transition into a full-time position. Primary Responsibilities -

• Bookkeeping, Finance & Receivables: Manage company accounts, invoicing and financial records using QuickBooks. You must have a strong aptitude for numbers and a high attention to detail while maintaining accurate financial records.
• Administrative Operations: Assist in daily administrative tasks and support the management team in day-to-day operations. Help coordinate appointments and company meetings.
• Tech-Forward Workflow: We are an AI-driven company. You must be comfortable utilizing AI tools to streamline workflows and improve efficiency.
• Adaptability: As we develop custom software and scale our services, you will be expected to adjust to changing priorities and new systems quickly.

Culture & Expectations: The "Get-It-Done" Mindset - We operate on a results-oriented basis. If you are looking for a role where you are constantly managed or need your hand held, this is not the position for you.

• Radical Accountability: We set clear goals and expectations. You will be expected to own your tasks, hit your deadlines, and hold yourself accountable for the results.
• Direct Communication: We prioritize clarity and speed. You should be comfortable with direct, transparent feedback and the fast-paced nature of a company that values execution over office politics.
• The Weekly Rhythm: Every Monday, we conduct a planning meeting where priorities and action items are assigned. These tasks come with a one-week turnaround. You are expected to come prepared, execute your list, and report back on your progress.
• Problem-Solving: We value people who "figure it out." When you encounter a roadblock, we want you to bring us potential solutions, not just the problem.

Technical Proficiency & Speed -

• Computer Speed: You must be fast on a keyboard and comfortable navigating multiple software environments simultaneously. If you are the person who automates your own shortcuts, you’ll fit right in.
• System Fluency: We build and use custom software. You must be able to switch between QuickBooks, internal platforms, and AI tools seamlessly.
• Efficiency: We don't just work hard; we work smart. We expect you to be constantly looking for ways to use your computer skills to save time and increase your output.

Skills -

• Proficiency in QuickBooks for bookkeeping and financial record keeping.
• Strong office management skills with experience in clerical tasks and administrative support.
• Excellent computer literacy in Google Workspace (Docs, Sheets, Calendar)
• Exceptional organizational skills with the ability to prioritize tasks efficiently and manage time effectively.

Requirements

• Quick & Smart: You are a self-starter who figures things out independently.
• Number-Savvy: You enjoy bookkeeping and have demonstrable experience with QuickBooks.
• Adaptable: You thrive in a dynamic, "startup-style" environment where things change frequently.
• Personality: You have a good sense of humor and enjoy working in a collaborative, team-oriented culture.

Why Join Us? We are a hardworking, innovative team that values technical excellence and autonomy. Join us in a role where your organizational talents and financial expertise will make a meaningful impact! We value energetic professionals who thrive in busy environments while maintaining accuracy and professionalism. This paid position offers an engaging work atmosphere where your skills will grow alongside our team’s success. Pay: $25.00 - $35.00 per hour Benefits:

• Flexible schedule
• Professional development assistance

Application Question(s):

• Do you have any certifications and what are they?
• What is your favorite Ai platform? and how do you use it?

Experience:

• QuickBooks: 1 year (Required)

Work Location: Remote