Associate Project Manager

Overview

Please Note: You may be required to travel to our Mumbai office based on business requirements or for company/team events. We are looking for a detail-oriented and proactive Project Manager to manage the successful execution of internal projects and coordination with external collaborators such as freelancers and vendors. This role is critical in ensuring timely delivery, budget adherence, and compliance across all project stages.

Responsibilities

Manage end-to-end execution of internal projects ensuring on-time, on-budget, and high-quality delivery using project plans, timelines, and tools like SharePoint. Monitor and control project performance by tracking milestones, consultant costs, invoicing, cash flow, and time investment. Maintain project documentation and ensure compliance with internal policies and audit requirements through accurate archiving and reporting. Coordinate with internal stakeholders and external collaborators (e.g., freelancers) to ensure efficient project execution and service delivery. Ensure SLA adherence and operational excellence by managing internal service level agreements, change requests, and resource capacity. Oversee financial processes including timely invoicing, PO utilization, and monthly KPI reporting in line with internal controls. Communicate project updates and status effectively through structured email communication and MIS dashboards. #LI-REMOTE Qualifications and Prerequisites Minimum 3 years of experience managing projects in Pharma, Life Sciences, Healthcare or Medical Device companies Bachelor’s or master’s degree is required; a background in Life Sciences or Pharma is preferred. Strong project planning and coordination skills, with knowledge of project/account management principles. Proficiency in MS Excel and ability to work with project management tools Excellent written and verbal communication skills Keen attention to detail with strong organizational and documentation capabilities. PMP certification preferred (not mandatory but an advantage). Application Process Before applying, please ensure you meet the role requirements listed above and have legal authorization to work in the country where this role is advertised. Our selection process typically involves an initial screening by a recruiter, a technical assessment, and two to three interview rounds. For this role, there will be one interview round with the reporting manager, a Technical round, followed by the HR round. All interviews will be conducted virtually via MS Teams. Equal Opportunity Our hiring practices reflect our commitment to providing equal opportunities and creating an environment where everyone can thrive, develop, and succeed. We celebrate the uniqueness of our team members and prohibit discrimination of any kind, based on race, color, religion, gender identity, sexual orientation, age, marital status, disability, or any other protected characteristic. Accelerating from Anywhere As a remote-first organization, these are essential attributes we look for in all our candidates. Taking ownership of your work with minimal supervision, showing strong ability to organize, prioritize and deliver results independently. Documenting work that brings everyone on the same page. Maturity to choose between synchronous and asynchronous collaboration. Effectively collaborating with colleagues across different time zones by setting dedicated hours for collaboration and keeping team members updated through your MS Teams status. About CACTUS At Cactus Life Sciences (cactuslifesciences.com), we believe the future of medical communications lies at the intersection of science, technology, and human connection. Headquartered in Princeton, New Jersey, with teams in Switzerland, the United Kingdom, India, and Japan, we help biopharmaceutical organizations redefine scientific exchange—leveraging AI, automation, and innovation while keeping patients at the heart of everything we do. Our expertise spans medical strategy, scientific content development, and medical education across therapeutic areas and the product lifecycle. By blending scientific rigor, agile operational models, and future-ready technologies, we partner with medical affairs teams to catalyze their transformation, adapt to a changing landscape, and drive meaningful outcomes for healthcare communities worldwide.