Administrative Assistant (Japanese Speaking)

About the position ORIX USA is seeking an Japanese bilingual Administrative Assistant to support our senior executives and the CEO Office. The ideal candidate will be fluent in Japanese and English , and demonstrate exceptional professionalism, discretion, and business acumen . This role involves providing high-level administrative support to a senior executive of the CEO Office.

Responsibilities

• Provide dedicated support to the senior executives and his team, anticipating needs and ensuring smooth workflow.
• Manage calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Handle expense reports, invoices, and other financial administrative tasks.
• Answer calls, manage correspondence, and maintain a high level of confidentiality in communication.
• Perform general administrative duties including filing, copying, shipping, ordering office supplies, and technology setup.
• Organize offsite events and meetings, including venue research, catering, and technology setup.
• Prepare and maintain meeting documents, files, and presentations.
• Host and coordinate visits of guests and senior executives, including Tokyo HQ representatives.
• Serve as backup to other administrative staff as needed.
• Provide support during evenings and weekends remotely as needed

Requirements

• Bachelor’s degree preferred.
• 1-3 years of experience preferred.
• Fluent in Japanese and English (spoken and written).
• High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Strong judgment, discretion, and confidentiality.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
• Professional business demeanor with attention to detail.
• Positive attitude, consistent temperament, and ethical behavior.
• Proactive, detail-oriented, and deadline-driven.
• Ability to communicate effectively at all organizational levels, both internally and externally.

Benefits

• Other rewards and benefits include cash bonuses, long term incentives, health insurance, accident and life insurance, and retirement benefits.
• We are committed to the health and well-being of our employees and offer a quality, competitive benefits package that provides valuable healthcare and financial protection for our workforce, while emphasizing a healthy work/life balance.
• We want you to have the time needed to recharge and manage life with our competitive vacation policy, floating personal holidays, extensive leave options, our annual observed holidays, and more.
• ORIX USA Group is proud to offer extensive benefit programs such as: infertility coverage, adoption support, child and elder care, fully paid maternity, and generous parental leave benefits to help you and your families along the way.
• ORIX associates enjoy the advantages of our hybrid working model with a 3 day in-office minimum requirement.