Administrative Assistant / Bookkeeper for a Consulting Firm in the US (Home Based Full Time)
• Coordinate with the Project Coordinator to onboard new consultants, agency or contract.
- Provide email set-up for consultants and sends welcome emails to the organization.
- Keep track of consultant certifications to make sure the expiration dates are not reached before they are updated allowing the consultant to continue working.
- Manage business certifications to keep status up to date.
- Manage the organization’s Google Drive.
- Create payment spreadsheets for the Chief Financial Officer.
- Assist on processing any accounting related documents.
- Coordinate with the Business Administrator on client collections.
- Generates financial reports for brands identified consultant, agency or independent, resume with the template before providing to clients for consideration of assignment on a project.
- Work with the Human Resources Director to schedule interviews with applicants, agency or independent.
- Coordinate with agencies when HR Director is not available.
- Ensure all documentation is signed for agency agreements for possible hires.
- Coordinate with HR Director to complete Independent Contractor Agreement for each independent contractor
- Create Docusign for the ICA to be signed by CEO/Owner and consultant.
- Create Docusign for any communication to ICA consultants that are sent by Human Resources Director.