Administrative Assistant

The University of Alberta is a community of knowledge seekers and change makers, and they are seeking an Administrative Assistant for the Mahal Research Group and the Glycomics Institute of Alberta. This role involves providing science communications and administrative services, ensuring effective information flow within the group and its stakeholders.

Responsibilities

• Prepares written material for websites, publicity, and science education
• Prepares written and video material for the institute
• Website maintenance for the institute and lab
• Aids in grant-writing and editing
• Aids in figure preparation
• Aids in editing publications and writing
• Coordinates and organizes group events and/or events for the institute (e.g., workshops, visits from prospective staff, visits from other group partners and stakeholders, multi-day symposiums, etc.)
• Maintains and updates a social media presence on behalf of the institute and lab
• Tracks grant applications and ensures required actions are completed within timelines
• Ordering and receiving, as needed
• Coordinates travel details for the PI and other group staff/visitors including flights and hotels, arranges and coordinates itineraries
• Processes financial transactions (i.e., grant agreements, expense claims, credit card transactions, etc.) as needed
• Aids in preparation of Research Ethics Board paperwork for clinical samples and other paperwork as needed

Skills

• University degree in science or science communication, i.e. biochemistry, cell biology, chemistry, preferably with 12 months of experience to become functional in the role
• Minimum of 1 year of work experience in a post-secondary institution; knowledge of University of Alberta policies and procedures is an asset
• Ability to work independently and in a team environment
• Computer proficiency in a Windows or Mac environment using MS Office applications, e-mail and the internet and Adobe Design or similar products (Illustrator, Photoshop, Canva, etc.)
• Proficiency using Google Apps
• Excellent time-management skills
• Outstanding written and oral communication skills
• Strong organizational skills with a high level of accuracy and attention to detail
• Degree as listed in Minimum qualifications; equivalent combinations of education and experience may be considered
• Proficiency in learning new computer programs and applications; knowledge and experience with design programs
• Working knowledge of PeopleSoft and basic web design knowledge

Benefits

• This position offers a [comprehensive benefits package](https://www.ualberta.ca/en/human-resources-health-safety-environment/benefits-and-pay/benefits-and-pension/benefits-overview/index.html).
• This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

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