Administration Assistant | Construction/Engineering Industry | AU Client
Set-up and Location: WFH Work Schedule: 9:00AM to 6:00PM (QLD) | 7:00AM to 4:00PM (PH) Employment Type: Full-time Ready to do work that actually excites you? Reporting to: Office Manager Maintain accurate distributed documentation database Providing administration support to the team and director Strive to achieve Key Strategic Goals What You'll Do: You'll be the kind of person who: Collate and distribute fee proposals Record in database all outgoing reports, drawing and quotation queries Prepare office procedures Assist the Admin Team with daily administration task Assist with preparation of word templates Coordinate own workload to ensure that set deadlines are met Provide administration support to the team including collation of reports, correspondence and preparation of process to lodge with local authorities Prepare request letters/emails for quotation Manage and maintain Insightly and Replicon up-to-date Manage the filing system and archive system Actively identify and develop processes to streamline the administration of the business Seek feedback from clients Key Strategic Goals Support the team in the development and delivery of professional and timely reports/designs to clients Maximise administrative efficiency through the development and implementation of strengthened quality processes
Requirements
What You Bring: We're looking for someone who: Criteria 1 - Skills/Knowledge: Excellent interpersonal, oral and written communication skills, including a confident and articulate telephone manner; and Accuracy and attention to detail. Criteria 2 - Experience: Significant administration experience; Demonstrate proven administration skills in a high volume environment; Ability to prioritise, demonstrate initiative and take a proactive and flexible approach to tasks; Proven ability to navigate in systems - including Excel, Word; and Work under limited direction with good people management skills and an eye for detail. Criteria 3 - Attributes: Desire to be part of a diverse and highly efficient team; High level of initiative and strong organisational skills; and Have a high level of professional ethics and the ability to deal with sensitive matters confidentially, tactfully and diplomatically.
Benefits
Why You’ll Love Working Here HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! Let’s Talk If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you