Accounts Payable Specialist

Association for Energy Affordability (AEA) is a rapidly growing nonprofit energy services and training organization dedicated to achieving energy efficiency in buildings. AEA is seeking a highly organized, detail-oriented and self-driven Accounts Payable Specialist to support the accounting department by ensuring accurate, timely, and compliant processing of accounts payable transactions.

Responsibilities

• Work with the Sr. Accountant and support daily accounts for payable operations, reviewing, coding, and processing high-volume accounts payable transactions while ensuring proper entry, mathematical accuracy
• Match purchase orders, receipts, and invoices, ensuring accurate three-way matching and documentation
• Assist in resolving discrepancies
• Maintain organized and audit-ready financial records across systems including SharePoint and the folder network
• Follow established accounting procedures, internal controls, and deadlines to maintain financial accuracy and compliance
• Communicate effectively with internal team and vendors to resolve invoice discrepancies and payment issues
• Work cross-functionally with operations, programs, and accounting to support accurate and scalable financial processes

Skills

• Bachelor's Degree from a 4-year accredited college, preferably in accounting, finance, economics, business administration, or in a related field
• 1-2 years of prior experience in related finance or accounting support role; experience in small to mid-sized companies with exposure to broader business operations is preferred
• Proficiency with Microsoft Office, particularly Excel and general business communication tools
• Experience working with ERP systems; Sage Intacct experience preferred
• Experiencing using document management systems or virtual filing
• Must be able to legally work in the country where this position is located without visa sponsorship
• AEA requires a COVID-19 vaccination for all employees
• Experience in small to mid-sized companies with exposure to broader business operations
• Sage Intacct experience
• Detail-oriented
• Strong critical thinking, problem solving, and time management skills
• Excellent interpersonal and communication skills with the ability to work effectively with internal teams, vendors, and leadership
• Strong understanding of how accounting functions impact overall business operations

Benefits

• Medical/dental/vision
• Commuter plan
• 401(k) w/matching contribution
• Generous PTO
• Educational assistance
• Hybrid work arrangement
• Many development opportunities

Company Overview